A Document Content Management System is an application used to manage content, which can be created, edited, and published by multiple contributors. Content in a CMS is typically stored in a database and presented in a presentation tier based on a set of templates, such as a website.
These systems allowed organizations to capture faxes and forms, store copies of documents as images, and store image files in storage for security and quick retrieval (retrievable because the system handled text extraction from documents). Text indexer function provides text search function during the capture process).
A good document management system helps you organize all your files and data in one place, keep track of all your important documents, speed up your workflow, improve accuracy, and give you 24/7 access to your documents from anywhere in the world.
So, choosing a robust document management system can keep you one step ahead of the competition and give your employees all the information they need to do their jobs effectively.
CMS can also provide tools for personalization or one-to-one marketing. One-to-one marketing is a website’s ability to use information you provide or collect by a website to tailor its content and advertising to the specific characteristics of its users. For example, if a user searches for digital cameras on a major search engine like Google, your ad banner might show businesses that sell digital cameras instead of businesses that sell horticultural products.
For example, consider the size and geographic distribution of your organization. CMS administrators need to know how many people will use the application, whether the CMS requires multilingual support, and the size of the support team needed to keep it operational. It is also important to consider the level of control that administrators and end users will have when using a CMS.